Objective: A highly experienced administrative professional seeking a position utilizing my record management experience, while allowing for future advancement.
Work experience:
02/2011 - 10/12: Valdes Engineering Company/BP Refinery (Griffith Indiana), Document Control Administrator:
Prepare construction job note drawing packages for the field, audits, maintain 3 different databases, reproduction, create CD’s and DVD’s as requested, create transmittals, train staff on document control procedures, attend kick-off meetings, maintain electronic and physical filing system, upload documents into client's and company's website, Travel to field as needed.
08/2010-12/2010: -AMS Mechanical/BP Refinery, (Whiting, Indiana), Permit Clerk/Administrative:
Maintain Permit files on database and physical file daily, purge outdated permits, audit permits or signatures, retrieve permits as requested.
05/2008-10/2009- Alliance Group Technologies/ BP Refinery, (Whiting , Indiana)
Project Information Management Coordinator For the Sulfur Recovery Complex:
Assists PIM Lead with filing of electronic documents, auditing, and updating of document revisions.
Responsible for ensuring documents are delivered via distribution list.
Ensure the required attributes, numbering and file naming conventions are utilized properly
Assure Contractors understand the process in place and aid in the understanding of Refinery requirements
Conduct Audits of all documentation received
Flexibility and team cooperation with filling in for co-workers in their absence, assisting other co-workers with heavy workloads with required Scanning/Printing/ Plotting.
Oversee the handling of Supplier Project Documentation
Handling of copying request from printed hardcopy, email CD ROM for Project Team Members
Attend meetings as required
Assists PIM Lead with activities as needed
Checking compliance of incoming/outgoing transmittals
Following Project Coordination Procedures
Citadon assistance as needed for assigned pillar
Documentum assistance as needed for assigned pillar
09/2007- 05/2008-Alliance Group Technologies/ BP Refinery, (Whiting, Indiana)
Project Information Management Lead for Construction:
Ability to understand Project requirements and communicate clearly with all members of the Project Team.
Created a weekly Project report to be distributed to the Sr. IM Leader
Coordinated with Citadon Administrator on Updates of the group names.
Attended weekly meetings as required
Assisted with Assembly of Project Books on the OSBL Pillar as needed
Travel when necessary
05/2001-08/2007- University of Chicago, (Chicago,Illinois)
Document Control Administrator:
Established and maintained procedures for maintaining control documents.
Determine and enforce, through functional groups, document control requirements so Facilities Services can meet internal and external needs.
Evaluate and develop improved techniques for the flow and retrieval of documents
Provided internal training as needed.
Maintained and monitored the flow of documents, such as submittals/shop drawings, change orders, invoices, RFIs, to and from various departments to ensure they are tracked and responded to in a timely manner.
Managed implementation and maintenance of Facilities Services document control system, reporting on the performance of the document control system for review and as a basis for improvement of the document control system.
Implemented Project Managers development in the use of the project/cost control software performs quality control checking for accuracy of entries and reports.
Set Document Control priorities and oversee quality of work of the Administrative Clerk
Represented FS when interfacing with vendors and contra...
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