Legal/ Administrative Assistant
Profile
Legal and Administrative support professional offering versatile Legal skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.
Key Skills
Office Skills: Records Management
Database Administration
Office Management
Spreadsheets/Reports Medical
Event Management Marketing
Calendaring/Meetings Financial
Accounting Banking Front-Desk Reception
Executive Support
Travel Coordination
Real Estate
Computer Skills: MS Word
MS Excel
MS PowerPoint MS Outlook Law Track A/P
MS Access MedLit A/R
MS Project MIP SAGE HR MS Publisher FundEZ
FileMaker Pro QuickBooks
Windows PowerBase
Experience
SEIU32BJ —New York, NY Legal Assistant - 4/2009 to 03/2011
• Liaison with clients and attorney’s, provided timely, courteous and knowledgeable
responses for information requests, and prepared complaints for withdrawals.
• Communicated effectively with multiple Spanish speaking union members, translated for union representatives and attorneys and prepared Arbitration Hearings.
• Established strong relationships with Union members to gain support and effectively
achieved results.
• Translated Spanish/English correspondence entered information into the database and ensured the delivery of premium service to departments.
— Coordinated and filed Commercial and Residential contracts.
— Entered information into database and filed Legal and Complaint Grievance Reports.
— Handled Intakes on matters from (termination, suspension, wages and other matters that union members experienced at worksites.
— Handled legal projects, own correspondence, and general administrative duties.
— Answered multi-line phone system, screened calls, scheduled meetings for attorneys and clients and coordinated meetings in conference rooms.
Puerto Rican Family Inst.—NY, NY A Accounts Receivable/Payable 08/2008 to 04/2009
Handled administrative duties for the accounting department; typed correspondence, vendor invoices
and memo’s to clients, vendor’s, managers and staff; performed data entry, documents and
updated records. Quickly became a trusted assistant known for “can-do” attitude, flexibility and able
to multitask in all aspects of various work sites.
Highlights:
• Performed the day to day processing of financial transactions to ensure that multiple finances are maintained in an effective, up to date and accurate manner.
— Received and verified invoices and requisitions for goods and services.
— Prepared batches of invoices for data entry and entered invoices for payment.
— Prepared vendor cheques for mailing, listed all vendor cheques in the log book.
— Maintained listing of accounts receivable/payable and maintained the general ledger and updated vendor files and file numbers.
Davidson Davidson & Kappel —NY, NY Legal to Attorneys - 08/2007 to 08/2008
— Assisted patent attorneys with case preparations.
— Provided timely, courteous and knowledgeable response to information requests.
— Filed, e-copying, performed data entry, utilized MS Word, Excel and Outlook; researched on the Internet, sent, received and distributed faxes; operated in high volume copy machines and performed binding and finished work.
— Coordinated and filed in high volume legal files.
— Provided back up coverage for receptionist; answered multi-line phone system, screened calls and coordinated meetings.
— Earned excellent marks on performance reviews, with citations for excellence in areas included in work volume, accuracy and quality; ability to learn and master new concepts; positive work ethic; and commitment and provided unsurpassed service.
Weitz & Luxenberg —New York, NY Legal Assistant - 09/2005 to 08/2007
Performed Administrative Assistant legal duties and data entry in Legal Department. Maintained
database and ensured the delivery of premium service to the departments. Quickly became a
trusted assistant known for being a high-quality worker.
Highlights:
— Communicated effectively with multiple clients in regards to their medical condition status. Established strong relationships with the clients to gain support and effectively achieved results.
— Coordinated and filed thousands of files for various file rooms.
— Provided timely, courteous and knowledgeable r...
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